Information from the last meeting.  Next meeting time & place TBD.

Caprock Academy Standing Committee
Fundraising, Donations and Grant Writing
Meeting Minutes: Wednesday, November 19, 2008
Prepared by Barbara Queally
   

    ATTENDANCE
1)    Present: Elizabeth Aubert, Teresa Black, Christy Fry, Laura Livingston, Leah Pabst,
Barbara Queally, Jennifer Sheetz
2)    Members participating but unavailable for meetings:  John Bear, Nancy Harward, Sharri Peters
3)    Guests:  Angel Goodman, Event Angels and Caprock Events Coordinator

    PREVIOUS BUSINESS
1)    Submitted Grant Applications
a)    Walmart Grant – Teddi Rooks submitted this November 17; expect to hear about by January 1, 2009
b)    Discussed disposition of monies that could be received that would be in excess of immediate expenditures.  Agreed to supplement current site’s playground with additional equipment or hold monies in Playground account for future needs/permanent site playground.
c)    Elizabeth volunteered to head Playground Committee beginning January 1, 2009.  Laura and Barb will oversee activities until then.

2)    CAST
a)    Jennifer - $700.00 gift card and $60.00 cash from generated by Barnes & Noble book fair; accepted invitation from B&N to do in-store gift wrapping from Dec. 21-23.  Discussed students participating in this as community service hours though it’s also a fundraising venture (donation jar).  Jennifer hoping to do another B&N Book Fair in Spring 2009. 
a)    Discussed long-range plan for library at permanent site.  Barb reported that the Board has not seen or approved a permanent site plan.
b)    Laura – Flu Clinic – generated approximately $700.00.  Will pursue and expand this opportunity next fall.
c)    Discussed mobilizing parent volunteers so that the effort necessary for these events is spread around.

3)    Current Fundraising Activity
a)    Christy- reported on Daniels Fund application.  Put on hold pending completion of
 Colorado Common Grant Application.
b)    Barb- reported on federal start-up grant (Carrie Sherrill working on reporting requirements).
c)    Barb – anticipates completion of Williams grant application soon.
d)    Leah – reported on CARES application.  Discussed verbiage regarding why
Caprock should be allowed to participate and how monies will be spent (operating costs).  Submittal anticipated by January 2009.  Where monies should be directed put on hold until after Board Workshop regarding fundraising scheduled for Dec. 3, 2008.
e)    Christy – collected historical information about Target Red Card.  Given okay to inform
 Caprock members of this fundraising opportunity.  Where monies should be directed put on hold until after Board Workshop regarding fundraising scheduled for Dec. 3, 2008.
f)    Caprock Community – funneling monies into this project put on hold until after Board Workshop regarding fundraising scheduled for Dec. 3, 2008.
     NEW BUSINESS
1)    Fundraising Activity
a)    Teresa – volunteered to coordinative narrative portions of Colorado Common Grant Application; Christy to collect financials; Barb to collect info. related to Board; anticipated completion date, January 1, 2009.
b)    Elizabeth – target date for Gates Family Foundation grant:  April 1, 2009
c)    Barb – per Jennifer’s report, Barb will contact Dan Sherrill about possibility of Kindergarten grant freeze being waived.
d)    Jennifer – volunteered to look into El Pomar grant.
e)    Teresa – volunteered to draft preliminary letter to Boettcher Foundation requesting opportunity to submit grant application.
f)    Teresa – volunteered to research grant opps. for 8th Grade Fine Arts field trip.
g)    Teresa – volunteered to research a grant-funded grant writer position.
h)    Teresa – volunteered to research grant opps. for capital construction;  will coordinate with Ann Hahn.
i)    Laura – given okay to put GoodSearch on Caprock website for fundraising via web searches.  Monies generated  to go into General Fund.

2)    Other  Activity
a)  Barb – discussed trees and necessity of having them in the ground by December.  Put on hold until Spring 2009.
b)  Barb to provide Leah with Amanda Orr’s contact information to discuss parent volunteer hours for meetings, accumulating volunteer hours while participating with children in their community service activities, and parent volunteer time being recorded hour-for-hour.
c)  Brown bag lunch at St. Mary’s on Thursday, Nov. 20, regarding “How to Talk with Planned Giving Donors.”  Catherine Norton Breman to attend.  Committee members invited to attend as well.
d)  Discussed Catherine’s relative who is very experienced in fundraising.  He is expected to present at the Board Workshop on the December 3 and/or to the Fundraising Committee.  Discussed the Fundraising Committee attending Board Workshop.  Barb will check on this.
d)  Angel Goodman of Events Angels – discussed creating and implementing a Caprock Annual Event to include Caprock Members and community.  Discussed date of event being before SD51 school year ends or during Country Jam.  Discussed theme and tentatively planned “Global Citizens Expo:  A Family Event”, hosted by Caprock Academy.  Discussed vendors, incorporating students and local charities, location.  Discussed raffle (ineligible for 5 years and legally complicated).  Discussed sponsorships.  Angel to prepare a proposal from her company for the Board’s Dec. 9 Business Meeting and fundraising committee.  If accepted, she will donate ½ of her costs to event.